Article | Feature Focus – Vehicle Driver Inspections

Written by: Chris Knowles, Technical Director

Feature Focus – Vehicle Driver Inspections

Digital DVIRs at Your Fingertips

Compliance shouldn’t be a chore. For drivers, the daily walkaround check is the most critical part of the morning routine.

That is why we built the Pay as you Track Drivers App. Available on Google Play and iOS, our app turns the Driver Vehicle Inspection Report (DVIR) into a fast, intuitive, and entirely digital process.

Built for the Real World

We know that drivers work in all conditions—rain, bright sunlight, and early morning frost. The DVIR module within our app is designed with a “touch-ready” interface that works perfectly on everything from personal smartphones to ruggedised tablets.

Fat-Finger Friendly: Large, clear buttons and simple “Pass/Fail” toggles mean you can complete your checks quickly, even while wearing gloves.
Logical Workflow: The app guides you through a step-by-step checklist of the vehicle, ensuring no critical safety item—from tyre tread to light functionality—is overlooked.
Photo Evidence: If a fault is found, the driver can take a photo directly within the app. Seeing a defect is much more effective than reading a description, allowing the maintenance team to order parts before the vehicle even returns to the depot.

Instant Office Integration

The moment a driver taps “Submit,” the data is live in Pay as you Track View.

Real-Time Alerts: If a vehicle is marked as “Unsafe,” the office receives an instant notification, preventing the asset from being used until it is cleared by a mechanic.
Digital Audit Trail: Say goodbye to filing cabinets full of paper. Every report is stored securely in the cloud, ready for inspection by the DVSA or for internal auditing at the touch of a button.
Odometer Accuracy: Drivers can enter current odometer readings during their check, which automatically syncs with our Reminders Module to ensure service intervals are perfectly tracked.

Compliance Made Simple

The Pay as you Track Drivers App doesn’t just manage DVIRs; it acts as a digital hub for the mobile worker.

Trip Management: Drivers can easily toggle between “Business” and “Private” mileage, ensuring tax compliance is handled automatically.
Driver ID: The app serves as a digital key, identifying exactly who is behind the wheel of which asset, which is vital for accurate reporting and “Look, Find, Know” visibility in the office.

Why This Matters for Your Business

Reduced Downtime: Identifying minor issues during a morning DVIR prevents major breakdowns on the road.
Total Compliance: Maintain a flawless safety record with timestamped, geolocated reports that prove checks were carried out at the vehicle.
Improved Driver Satisfaction: Give your team a modern tool that respects their time and removes the frustration of manual paperwork.
Seamless Maintenance: Link your DVIRs directly to your service schedule for a 360-degree view of vehicle health.

Talk to Pay as you Track on 0161 914 5500 to discuss our solution or contact us at [email protected]

Ready to digitise your fleet safety? Download the Pay as you Track Drivers App today.

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